The National Committee on U.S.-China Relations is currently recruiting for an administrative assistant. If you are a candidate for this position, please send a cover letter and resume to applications@ncuscr.org. Candidates interested in internships should click here to learn more.

The National Committee offers a generous benefits package. NCUSCR is an equal-opportunity employer and welcomes applications from people of all backgrounds.


 

Program Positions Available

 

Key Functions

  • Provide administrative, logistical, and programmatic support for a variety of programs
  • Assist with onsite coordination at larger programs, events and meetings as needed
  • Report to each program’s corresponding officer

Responsibilities

  • Conduct research for effective program implementation
  • Organize travel and logistics for programs
  • Set up and manage registration systems and invitations for events and programs
  • Organize and prepare electronic and printed materials for programs
  • Assist program staff in maintaining program budgets and securing price estimates
  • Coordinate program participant expense reimbursements and invoicing
  • Ensure proper digital and hard copy storage of program material
  • Assist with onsite coordination at public programs, events and meetings as needed
  • Assist with large mailings
  • Update Salesforce database with program contacts
  • Keep current on China-related articles in the academic and popular arenas for use in updating briefing book materials, and compiling briefing and other necessary materials for delegations and other events

Qualifications

  • Highly organized, detailed oriented, with strong time-management skills
  • Strong interpersonal skills, including ability to work well in a team and communicate effectively
  • Flexibility and willingness to work in a fast-paced environment with potential for some evening and weekend work
  • Good writing/editing skills
  • Experience living/working in China
  • Intermediate to advanced proficiency in Mandarin

Requirements

  • U.S. work authorization
  • B.A. required, M.A. in relevant field preferred
  • Broad-based knowledge of China

 


 

Operations Assistant

 

This is an exciting opportunity for a motivated, highly organized individual to support organizational initiatives. The ideal candidate excels at managing multiple priorities while proactively forecasting needs and taking initiative. The operations assistant is a natural problem solver, extremely organized and detail-oriented, and has excellent communication skills.

Key Functions

  • Provide administrative support for all operational and governance-related initiatives
  • Support the integration of operational data across the organization
  • Ensure a comfortable and well-organized office

Operations

  • Assist in developing written protocols for office standards and implementation
  • Assist program operations with CRM project planning and strategic initiatives
  • Coordinate with operations team to establish and execute protocols for program processes
  • Conducting data analysis and reporting on key organizational metrics

Member and Board Relations

  • Assist in planning and executing the organization’s membership engagement strategy and serve as principal liaison with members of the Committee
  • Assist in the planning and coordination of annual governance meetings and related initiatives; compile member nominee lists, coordinate conference logistics, track invitations and responses, prepare meeting materials
  • Update and maintain member and board-related records

Administrative

  • Assist with new staff and intern on-boarding and off-boarding
  • Update and maintain organization’s online wiki of office policies and procedures
  • Screen and direct organization’s general email and main phone line
  • Serve as principle liaison with building management and outside vendors
  • Remain alert to issues of office security and safety
  • Maintain supplies, equipment, and administrative files
  • Process administrative bills, incoming contributions and payments
  • Manage all office subscriptions and accounts
  • Greet and guide visitors as needed

Qualifications

  • 1-3 years operations experience
  • Detail-oriented with excellent organizational skills
  • Able to multitask and work well under pressure, both independently and as part of a team
  • Excellent interpersonal skills, able to communicate efficiently in a calm and professional manner
  • Strong technology skills (Advanced Microsoft Office and experience with Salesforce required)

 

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The National Committee on United States-China Relations, Inc., welcomes financial and in-kind contributions. The Committee is a 501(c)(3) not-for-profit organization and, as such, donations to it are tax-deductible to the extent permitted by law.